CoderDojo Community Committee Terms of Reference

Here is the provisional structure, terms and conditions of the Community Committee that the HWF team recommends:

The CoderDojo Community Committee

Terms of Reference

Basic Terms

A call to take place the last week of every second month of the year starting in February. (April, June, August, October, December) Other options, Quarterly, Monthly,

Yes

Each call will last for a set period of time. Options;

●      60 minutes

●      90 minutes

60 min

A quorum was imposed of ⅔ of all members

Yes

For a decision to be passed a minimum of 50% members present

need to vote in favor; for special issues 75%  of members present need to vote in favour (definition of special issues to be clarified)

Yes

Calls will be recorded; these will not be made public and will be kept for minutes and in the event of a query arising.

Yes

There will be a rotating Chair at each  Community Committee meeting with the designated chair decided prior to each meeting and supported by a HWF deputy chair.

Yes

Minutes will be taken and posted to the CoderDojo organisers Google Group  within two weeks of the call. The CoderDojo Organisers Google Group is publicly viewable.

Yes

Agenda Setting

All members will be asked to submit any questions to the Committee

Google Group two weeks prior to the call, if an item gets seconded it will be added to the agenda, item must be seconded 2 weeks  prior to call to be added to Agenda.

Yes

All Committee members will be expected to have read/done any necessary research prior to the meeting on agenda items

Yes

All Committee members will be required to familiarize themselves with the agenda prior to the meeting

Yes

Remit of Committee

The foundation will take any strategic issue/decision/project that will have a direct impact on the CoderDojo Community to the Committee; examples include amendments Charter etc

Yes

The foundation will not take decisions regarding internal capacity building of the organization to the Committee such as HR, Fundraising.

Yes

Committee Member Selection

The foundation believes that for the Committee to function as intended the number of members on the Committee cannot exceed a figure that enables positive discussion. We propose that the committee never exceeds 20 members who will relay information back to their regional Dojos. Push to secure more representatives from emerging regions. eg. Oceania, South America etc. When demand grows we can review subcommittee structures eg. Romania, Italy.

Yes

The members of the Committee are to be representative of the amount of Dojos globally, if there is a need for it committee members may be asked to step down to make room for a member from an unrepresented region (see Appendix 1).

Yes

If numerous community members from the one region wish to join the committee how should the member be selected?

-Should be based on the CoderDojo Romania and CoderDojo Italia process such as Radu and Carmello have demonstrated.

Yes

Members are entitled to invite a proxy (from the same region) if they are unable to attend

Yes

If a member misses two calls (in a year) a private reminder will be given. If a 3rd call is missed a vote will be taken and they will be asked to step down giving their seat another member from the same region.

Yes

Other Terms

Committee members will be expected to raise any concerns arising in their regions, enabling HWF to be proactive in resolving them.

Yes

Unless it has become an issue relevant to the entire community and is added as a topic for discussion, any grievances with the HWF are not to be discussed in this setting but feel free to contact us directly

Yes

Committee members should be motivated solely by the aim of benefiting the CoderDojo community and any decisions made in regard to this should not be affected by members involvement with any outside organisations.

Yes

Appendix 1: Current Geographic Makeup of CoderDojo Community Committee

Region # Dojos % of Overall # Committee Members % Based on Current 16 Members

Africa

4

1.2%

0

0%

Asia

18

5.3%

0

0%

Europe (excluding Ireland)

120

35.3%

6

37.5%

Ireland

120

35.3%

6

37.5%

N.America

66

19.4%

4

25%

Oceania

9

2%

0

0%

S.America

3

0.9%

0

0%

Total

340

100%

16

100%

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