CoderDojo Community Committee Terms of Reference
Here is the provisional structure, terms and conditions of the Community Committee that the HWF team recommends:
The CoderDojo Community Committee
Terms of Reference
Basic Terms |
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A call to take place the last week of every second month of the year starting in February. (April, June, August, October, December) Other options, Quarterly, Monthly, |
Yes |
Each call will last for a set period of time. Options; ● 60 minutes ● 90 minutes |
60 min |
A quorum was imposed of ⅔ of all members |
Yes |
For a decision to be passed a minimum of 50% members present need to vote in favor; for special issues 75% of members present need to vote in favour (definition of special issues to be clarified) |
Yes |
Calls will be recorded; these will not be made public and will be kept for minutes and in the event of a query arising. |
Yes |
There will be a rotating Chair at each Community Committee meeting with the designated chair decided prior to each meeting and supported by a HWF deputy chair. |
Yes |
Minutes will be taken and posted to the CoderDojo organisers Google Group within two weeks of the call. The CoderDojo Organisers Google Group is publicly viewable. |
Yes |
Agenda Setting |
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All members will be asked to submit any questions to the Committee Google Group two weeks prior to the call, if an item gets seconded it will be added to the agenda, item must be seconded 2 weeks prior to call to be added to Agenda. |
Yes |
All Committee members will be expected to have read/done any necessary research prior to the meeting on agenda items |
Yes |
All Committee members will be required to familiarize themselves with the agenda prior to the meeting |
Yes |
Remit of Committee |
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The foundation will take any strategic issue/decision/project that will have a direct impact on the CoderDojo Community to the Committee; examples include amendments Charter etc |
Yes |
The foundation will not take decisions regarding internal capacity building of the organization to the Committee such as HR, Fundraising. |
Yes |
Committee Member Selection |
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The foundation believes that for the Committee to function as intended the number of members on the Committee cannot exceed a figure that enables positive discussion. We propose that the committee never exceeds 20 members who will relay information back to their regional Dojos. Push to secure more representatives from emerging regions. eg. Oceania, South America etc. When demand grows we can review subcommittee structures eg. Romania, Italy. |
Yes |
The members of the Committee are to be representative of the amount of Dojos globally, if there is a need for it committee members may be asked to step down to make room for a member from an unrepresented region (see Appendix 1). |
Yes |
If numerous community members from the one region wish to join the committee how should the member be selected? -Should be based on the CoderDojo Romania and CoderDojo Italia process such as Radu and Carmello have demonstrated. |
Yes |
Members are entitled to invite a proxy (from the same region) if they are unable to attend |
Yes |
If a member misses two calls (in a year) a private reminder will be given. If a 3rd call is missed a vote will be taken and they will be asked to step down giving their seat another member from the same region. |
Yes |
Other Terms |
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Committee members will be expected to raise any concerns arising in their regions, enabling HWF to be proactive in resolving them. |
Yes |
Unless it has become an issue relevant to the entire community and is added as a topic for discussion, any grievances with the HWF are not to be discussed in this setting but feel free to contact us directly |
Yes |
Committee members should be motivated solely by the aim of benefiting the CoderDojo community and any decisions made in regard to this should not be affected by members involvement with any outside organisations. |
Yes |
Appendix 1: Current Geographic Makeup of CoderDojo Community Committee
Region | # Dojos | % of Overall | # Committee Members | % Based on Current 16 Members |
---|---|---|---|---|
Africa |
4 |
1.2% |
0 |
0% |
Asia |
18 |
5.3% |
0 |
0% |
Europe (excluding Ireland) |
120 |
35.3% |
6 |
37.5% |
Ireland |
120 |
35.3% |
6 |
37.5% |
N.America |
66 |
19.4% |
4 |
25% |
Oceania |
9 |
2% |
0 |
0% |
S.America |
3 |
0.9% |
0 |
0% |
Total |
340 |
100% |
16 |
100% |
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